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quickbooksWhen you first started your construction business, choosing accounting and business software was likely pretty simple. Intuit QuickBooks is one of the most popular choices for smaller organizations because it’s user friendly, provides ready-to-use templates, can integrate with common Microsoft Office programs like Excel, and even allows some customization.

However, QuickBooks has strict limits on file size and number of users. It’s not good for tracking multiple revenue sources or integrating transactions from multiple operating locations. And it doesn’t handle complex invoicing and reporting that may be required for multi-contractor or government jobs. In addition, leaders of construction and engineering companies who work on project bases and accrue billable hours may find that QuickBooks just doesn’t allow for many of their data needs. All these limitations can make using it frustrating and make business operations inefficient.

How will you know when it’s time to move on?

Because QuickBooks isn’t built for any specific industry or business type, leaders of growing organizations face some common challenges with it.  According to AccountingToday.com, some red flags indicate it’s already time to look for a new accounting and business management software solution. Take a step back and ask whether you

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  • need to create consolidated, custom-formatted reports for multiple companies or divisions;
  • are working with multiple currencies;
  • have more than 15 users;
  • need to implement audit controls and Sarbanes-Oxley Act (SOX) compliance;
  • want to automate workflow from purchase order to invoice;
  • need to import data from external software programs or data sources;
  • rely on multiple software programs and spend a lot of time moving information among them; or
  • can’t determine your true cash balance.

If you find that you need a comprehensive system that can handle the complexities of your construction business, look for software that is

  • easy to use. Find a solution that meets all your needs but doesn’t make you want to pull your hair out trying to use it.
  • purpose-built for your business. Construction has a lot of moving parts, so you’ll want a construction management tool that is innovative and powerful.
  • open for integration. Make sure your solution works with the tools you already use and gives you everything you need in one place.

If you are not sure whether you need to move beyond QuickBooks — or whether you’re ready to take that step — let us help. An IT partner who is experienced in software and systems migration can make the transition smoother for everyone involved.

[cta]Have a question or comment? Need IT advice? Contact the experts at Common Sense Solutions.[/cta]